Time Zone Meeting Planner
Find a meeting time that works across time zones - free, instant, no sign-up.
This time zone meeting planner shows everyone's local time side by side for a date you pick, so you can find a time that doesn't ask someone to join at 3am. Add each person's location and read their local time, day of week, and how reasonable that hour is for them - nothing you enter is saved or uploaded.
Best times today (green = working hours for everyone)
Nothing you enter here is saved, tracked, or sent anywhere - everything runs in this page using your browser's own time zone data.
Why use this planner
See the overlap, not just the offset
A color-coded 24-hour strip shows the best time for everyone at a glance, instead of you doing the math per person.
Correct for daylight saving, automatically
Pick any date and the time difference reflects daylight saving as it actually stands on that date, not a fixed offset that goes stale twice a year.
No sign-up, nothing saved
Nothing you enter - names, locations - is saved, tracked, or sent anywhere. Close the tab and it's gone.
How to plan a meeting across time zones
- Set your date and time. Pick the date and a starting time in your own zone (detected automatically, editable if it's wrong).
- Add everyone's location. Use a quick-add city, or add a custom time zone for anyone not listed.
- Read each local time. See everyone's local time, day of week, and whether it falls in a reasonable working window.
- Scan the overlap strip. Click any hour in the 24-hour strip below to jump straight to the best green (good-for-everyone) slot.
Common time zone planning problems
- The day is off by one for someone: that's expected once the time difference crosses midnight for them - the "Today / Tomorrow / Yesterday" label under their time tells you which day it actually falls on for them, not yours.
- The time doesn't match what I expected: double check the date - daylight saving transitions happen on different dates (or not at all) in different countries, so the same two zones can have a different offset in summer than in winter.
- I can't find the exact city: pick any other city that shares the same time zone - the specific city doesn't change the calculation, only the time zone does.
- Two people in the "same" country show different times: some countries span multiple time zones (the US, Australia, Russia and Brazil all do) - make sure each person is set to their actual local zone, not just their country.
- The color badge feels too strict or too generous: the great/early-late/asleep bands are a general default (8am-8pm as ideal), not a hard rule - use it as a starting point and adjust for what you actually know about someone's schedule.
- Planning a recurring meeting and the "best" time keeps changing: that happens when the zones involved don't shift for daylight saving on the same dates - recheck around late winter and early autumn if a recurring meeting suddenly feels off by an hour.
Time sorted, now figure out what the meeting is actually costing everyone's calendars with the meeting cost calculator, or run a pre-call check before it starts so nobody's wasting the time zone you just found on troubleshooting a camera. You can also browse all Meetrix features, or read the Meetrix blog for more on running distributed teams.
Frequently Asked Questions
Is this time zone planner free?
Yes. It is free to use, with no sign-up and no limit on how many times you use it.
Is any of this data saved or sent anywhere?
No. Everything runs in your browser using your device's own time zone data - nothing you enter is saved, tracked, or sent to Meetrix or anyone else.
How is the time difference calculated?
Using your browser's built-in time zone database (the same one your operating system uses), not a lookup table Meetrix maintains. That means it's automatically correct for the specific date you pick, not just a fixed offset.
Does this account for daylight saving time?
Yes. Because the calculation is done for the specific date you select, it reflects whichever zones are in daylight saving on that date and which aren't - including cases where that changes the time difference between two places compared to a different time of year.
What do the color badges mean?
Great time means local hours between 8am and 8pm. Early/late means 6-8am or 8-10pm - workable but not ideal. Asleep means outside that window entirely. These are general defaults, not a rule about any specific person's actual schedule.
Can I plan a meeting for a future date?
Yes. Pick any date - the calculation adjusts for daylight saving automatically for whichever date you choose.
What if someone's exact city isn't in the list?
Use the full time zone dropdown (via "+ Add another time zone") and pick any city in the same time zone as theirs - time zones, not individual cities, are what actually determines the local time.
Why does the day change for some people?
When the time difference is large enough, a time that's afternoon for you can be very early morning the next day, or late evening the day before, for someone else. That's correct - the day label under each time tells you whether it's today, tomorrow, or yesterday for that person.
How many time zones can I add?
As many as you need - add or remove rows freely.
Can I use this for a recurring weekly meeting?
It shows the time difference for one specific date. If any of the zones involved observe daylight saving and don't change on the same dates as each other, the best time can shift by an hour a few times a year - worth rechecking around late winter and early autumn.
Meetings that respect everyone's actual working hours
See how Meetrix helps distributed teams record and share meetings, so fewer people need to be awake at 3am for them.
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